Frequently Asked Questions

Documentation

How do I apply for Criminal Record Checks and Child and Adult Abuse Registry Checks?
How can I change my name in my registrant profile?
Do my application supporting documents need to be translated?

Registration Renewal

When does registration renewal occur?
How do I access the online renewal form?
What information do I need to log into CASLPM’s member portal?

What do I do if I cannot remember my password?
What should I do if I cannot remember the email address connected to my CASLPM member portal account?
Can I complete a paper renewal form?

What email address should I use for my CASLPM member portal account?
Can someone else (e.g. my spouse, assistant, etc.) renew on my behalf?
How many hours do I need to maintain my Full Regulated Registration Certificate?

How do I calculate or report practice hours?
I am a private practitioner, what should I enter for my employer and my supervisor?
What happens if I do not renew by the deadline?

I don’t want to renew my registration and I would like to cancel my registration from the College. How should I do this?
I am currently a Full Regulated Registrant, but I am planning to retire this year, What should be my next step?
How do I get my registration certificate and a receipt after I have completed my renewal?

Can I get a refund if I change my status or leave the country for part of the year?
I am on parental leave. Do I need to keep up my professional liability insurance?
Should I submit documentation proof of my insurance coverage to the College when I renew?

 

Documentation

How do I apply for Criminal Record Checks and Child and Adult Abuse Registry Checks?

If you live in Winnipeg and you have been a resident of Canada for at least one year, you can complete your Criminal Record Check with Vulnerable Sector Search online through the Winnipeg Police Service (WPS) electronic Police Information Check online system

If you live outside of Winnipeg or outside of Manitoba, you can complete your Criminal Record Check either with your local police service or the RCMP.

You can apply for the Adult Abuse Registry and Child Abuse Registry Checks (or the equivalent checks in your home jurisdiction) through the Government of Manitoba Abuse Registry. These checks should have been obtained within the past six months. Please submit your original Checks via mail to CASLPM once you receive them.

Upon receipt by CASLPM, all physical documents will be digitized and added to your permanent digital file, then destroyed. If you send original physical documents and wish us to return them to you, please email the Deputy Registrar at programs@caslpm.ca. You will be billed for any associated mailing cost.

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How can I change my name in my registrant profile?

Proof of legal name change may be established by providing two pieces of identification that include your birth date and photo. One of the identification documents must show your previous last name. Acceptable forms of identification are government issued driver’s license, valid passport, marriage certificate, or legal name change document. An administrative fee will apply in accordance with CASLPM’s Fee Schedule, payable through your online portal using Visa or Mastercard.

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Do my application supporting documents need to be translated?

All documents and letters not written in English must be accompanied by an official translation, and are only accepted from the following:

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Registration Renewal

When does registration renewal occur?

Registration renewals take place during September and October each year, during which members may renew their registration online at any time until the October 31 deadline.

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How do I access the online renewal form?

Go to the CASLPM member portal.

Important information: Before Renewal, you will need to complete the Self Assessment Form (SAF) (located on your member dashboard) and the RHPA Jurisprudence Module as per requirement by CASLPM (If not completed in year 2022). Please refer to Jurisprudence Information.

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What information do I need to log into CASLPM’s member portal?

To log in, you will need to know:

    • The email address connected to your member portal account; and
    • Your password.

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What do I do if I cannot remember my password?

Go to CASLPM’s member portal, enter the email address connected to your account, and click the “Forgot My Password button”. A “link” to reset your password will be sent to the email address entered.

If you do not receive a reset link, please check your spam, or junk mail folder. You may also try adding postmaster@caslpm.ca to your address book to search for CASLPM’s email.

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What should I do if I cannot remember the email address connected to my CASLPM member portal account?

Send an email to programs@caslpm.ca or office@caslpm.ca indicating that you forgot the email address connected to your CASLPM member portal account.

Your email must include:

    • Your full name; and
    • Your CASLPM registration number.

The College will send you an email message confirming the email address that is currently connected to your CASLPM member portal account.

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Can I complete a paper renewal form?

No. You must complete your renewal form using CASLPM’s online renewal system.

No computer? Try these suggestions:

    • Use your smartphone, tablet, or iPad.
    • Use the computer of a family member or a colleague; or
    • Use the computer at your local library.

If you are experiencing extenuating circumstances that do not allow you access to the online system, please contact the College as soon as possible. College staff are available to assist members with the online renewal. If you have a problem, call, or email us and we will be happy to assist you.

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What email address should I use for my CASLPM member portal account?

You must provide an email address that you can access all the time and from anywhere.

When selecting an email address for your account, keep in mind that the College uses your email address as our primary communication tool. This includes:

    • registration renewal,
    • quality assurance requirements,
    • practice advice and
    • other important College programs and updates.

CASLPM recommends that you do not use your work email because you may not always have access (e.g., on leave, taking another job, or your work spam filters CASLPM email out).

If you decide to use your work email, be prepared to troubleshoot any work-related spam filter server issues and adjust accordingly.

If you change your job or take a leave where you no longer have access to your work email, you must update your member portal within 30 days with an email address where you can be reached.

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Can someone else (e.g. my spouse, assistant, etc.) renew on my behalf?

No. You must complete the renewal form yourself.  You are making a legal declaration that someone else cannot do on your behalf.

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How many hours do I need to maintain my Full Regulated Registration Certificate?

Full-regulated members must provide 1250 hours of patient care or related work in audiology or speech-language pathology over the previous five-year period.

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How do I calculate or report practice hours?

It is mandatory to report Practice Hours during registration and practice renewal each year. The College uses practice hours reports to determine the currency of practice. For this report, please calculate your hours according to the definitions and method provided by the College: Practice Direction-Minimum Practice hours.

Do not rely on data collected through an employer task/time log; such analyses use a variety of descriptors and categories that do not correspond to the regulatory purpose.

Regulatory Practice Hours are reported:

    • As an annual total for each category
    • For a 12-month period, 1st October to 30th September

For example, you may have worked 1200 hours as an SLP/AUD during the timeframe of October 1 and September 30. Of this, 1000 hours may be direct client care and the other 200 hours may be work you do to prepare for the visits i.e., reviewing PPE requirements, and billing insurance companies. Therefore, your overall practice hours for this timeframe are 1200.

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I am a private practitioner, what should I enter for my employer and my supervisor?

For the employer, please select “Self Employed” as your organization name. For the Supervisor’s name, please select “Self-Employed” (Do not enter your own name).

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What happens if I do not renew by the deadline?

A 20% late fee will be incurred if you do not complete your renewal before October 31st at 11:59 p.m. and your registration status will be “Not Renewed”.

If you have not completed your online renewal and paid the fees as of December 31st, you will no longer be able to engage in practice as a registered Audiologist or Speech Language Pathologist or use the registered title or any variation or abbreviation of the title in Manitoba on January 1st of the upcoming year.

The Public Register will reflect your not renewed status and your employer will also be notified.

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I don’t want to renew my registration and I would like to cancel my registration with the College. How should I do this?

Please email a completed Voluntary Cancellation of Registration form to either programs@caslpm.ca or office@caslpm.ca.

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I am currently a Full Regulated Registrant, but I am planning to retire this year, What should be my next step?

If you wish to retire, you may select one of the following options (Section 2.27 and 2.28, by-laws article 17.0):

  1. Non-practicing:
    • Shall pay an annual fee and any other fees as applicable.
    • Is not eligible to practice audiology or SLP in Manitoba.
    • Shall participate in the Continuing Competency Program of the College.
    • Shall submit Criminal Record, Child Abuse Registry, and Adult Abuse Registry checks. as required by regulation and receive copies of official College publications.
    • Shall receive full voting privileges and all privileges extended by the College.
    • Is eligible for election or appointment to any position within the College.
    • Is entitled to attend and participate in general College meetings.
    • Is entitled to receive copies of official College publications.
  2. Inactive or Retired:
    • Shall pay an annual fee and any other fees as applicable.
    • Is not eligible to practice speech-language pathology or Audiology in Manitoba.
    • Is entitled to receive copies of official College publications.

You can contact CASLPM for a change of registration request. Many members may retire from their employment but may wish to perform some facet of work in their field. It is advisable to carefully consider the activities you may wish to be engaged in before you change your status.

Regardless of when in the registration year you retire, there is no pro-rated refund available to you and an application fee may also be applicable if you wish to change your status midway through the registration year.

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How do I get my registration certificate and a receipt after I have completed my renewal?

Log into your member portal and download your registration certificate and tax receipt located on your dashboard.

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Can I get a refund if I change my status or leave the country for part of the year?

No. There is no pro-ration of fees or refund of fees for partial year registration.

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I am on parental leave. Do I need to keep up my professional liability insurance?

If you are a full regulated registrant, you must keep up your insurance while on parental leave.

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Should I submit documentation proof of my insurance coverage to the College when I renew?

No.  However, make sure you update the professional liability coverage during renewal in your member portal by stating the following details:

    • Name of Insurance Company
    • Policy number
    • Policy Expiry Date
    • Professional Liability Insurance coverage amount (at least $2,000,000 per claim although you may elect to increase your coverage)

We are in the process of updating our FAQs. In the meantime, please contact the CASLPM office with any questions not answered here.